Enhancing Team Productivity with Atarim’s Tools
Six areas where a small setup change removes recurring friction for the whole team.
Productivity in Atarim comes from setup rather than effort. Six areas account for most of it — and each one removes a specific recurring cost.
Most productivity gains come from setup, not effort.
Productivity in Atarim comes from setup rather than effort. Six areas account for most of it — and each one removes a specific recurring cost.
| Area | What it removes |
|---|---|
| Task and project management | Coordination overhead and email threads about where something is. |
| Team organisation | People hunting for the right project, or reaching one they shouldn’t. |
| Automation | Manual status updates and reminders. |
| Communication | Feedback scattered across inboxes and chat. |
| Accountability | Uncertainty about who changed what and when. |
| Forms and branding | Chasing missing information, and inconsistent client-facing presentation. |
1. Streamline Task and Project Management
The aim is for the team to spend its time executing rather than coordinating.
Instructions:
2. Organise the Team
Structure at folder level is what stops access being granted project by project as the team grows.
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3. Automate the Repetitive Parts
4. Centralise Communication
5. Keep Work Accountable
Activity feeds answer who changed what, which is usually faster than asking around.
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6. Apply Your Branding
White label reaches email notifications too, so clients see your name rather than Atarim's.
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FAQs
Can I use automation for recurring work?
Yes. Workflow automations handle recurring assignments and reminders triggered by task activity.
How do I customise forms for a specific project?
Use the form builder to add the fields that project needs, then share by link or embed.
Can I integrate with Slack for task updates?
Yes. Slack is a native integration, and it’s also available as a workflow action.
How do I enable branding?
Open White Label in Settings and add your logo and colours. They’re used in email notifications.
How do I keep work private from clients?
Mark tasks internal. Internal tasks are hidden from clients and guests, and they don’t send notification email.
Where do I see who changed what?
In activity feeds, including per-person activity from the People screen.
Common issues
- Client feedback goes unnoticed — check notification settings. They’re per person, so each teammate has their own.
- People can’t find their projects — review folder structure and assignments.
- An automation isn’t firing — check the trigger conditions still match how you work.
- An integration isn’t in the workflow list — connect it in Settings first, then reopen the builder.
- A dragged task didn’t move — open the task and set its status directly instead.
- Clients see internal discussion — mark those tasks internal. They’re hidden from clients and guests.
- Emails don’t carry your branding — add your logo and colours in White Label settings.
Conclusion
Each of these removes a recurring cost rather than adding a new habit. Visual feedback removes description, folders remove hunting, automation removes manual updates, and branding removes the sense that clients are using someone else’s tool.
Start with whichever friction you notice most this week. Setting up all seven at once rarely sticks. Discover Optimizing Task Management For Large Teams
Tips & best practices
- Update task statuses regularly so the board stays trustworthy.
- Make sure the team knows how the features you rely on actually work.
- Keep conversations in Atarim rather than scattered across inboxes.
- Review activity feeds to answer questions, not to monitor people.
- Use branding consistently so client-facing email looks like yours.
- Audit automations periodically against how projects actually run.